PSI Foundation is seeking a detail-oriented and collaborative Junior Grants Operations Coordinator to support the Foundation’s grants operations and help strengthen the efficiency, accuracy, and quality of its grant-making processes.
Reporting to the CEO and working closely with the Grants Coordinator, this role provides important operational and administrative support across peer review management, application screening, committee preparation, funding decision administration, and ongoing grants-related workflows.
Key Responsibilities
In this role, the Junior Grants Operations Coordinator will support a range of grants administration activities, including:

Identifying qualified peer reviewers and supporting outreach, registration, records management, and reviewer guidance materials.
Responding to applicant inquiries, screening applications for completeness and eligibility, and following up with applicants as needed.
Assisting with Grants Committee preparation, including reviewer assignments, meeting materials, evaluation review, and meeting logistics.
Attending Grants Committee meetings to record funding decisions and discussion notes.
Entering funding decisions, tracking required documentation, and supporting post-award follow-up.
Maintaining accurate records in grants management systems and supporting continuous improvement of grants-related processes, templates, and workflows.
Providing administrative, communications, and operational support to the Grants Coordinator and broader PSI Foundation team as required.
Qualifications and Skills
The ideal candidate will bring a strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Post-secondary diploma or bachelor’s degree in a relevant field, such as Health Sciences, Social Sciences, or a related discipline, or an equivalent combination of education and experience.
One (1) to three (3) years of experience in grant administration, research administration, or a related operational role, preferably in a nonprofit environment.
Familiarity with biomedical research and/or nonprofit grant funding agencies will be considered an asset.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
Comfort working with online systems (Asana), databases, grants management systems, digital workflows, or comfortability learning and applying new software systems.
Strong written and verbal communication skills.
Ability to work collaboratively with staff, applicants, reviewers, committee members, and other stakeholders.
Ability to take direction, work independently, problem-solve, and organize work effectively under pressure.
Demonstrated ability to maintain strict confidentiality of applicant information, reviewer evaluations, committee discussions, and funding decisions.
Work Arrangement and Compensation

Full-time position, 37.5 hours per week.
Hybrid role, primarily remote, with the expectation to work in office one (1) day every two (2) weeks in Toronto, Ontario.
Some travel will be required for in-person meetings and events within the GTA and other potential special events within Ontario.
Annual compensation range: $50,000 to $60,000.
Comprehensive benefits package, including extended health, dental, and life insurance.
Employer-paid retirement savings benefit.
How to Apply
Interested candidates are invited to submit their resume and cover letter by the end of the day on August 27, 2026.
PSI Foundation is committed to fostering an inclusive and respectful workplace. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Accommodations are available upon request for candidates taking part in all aspects of the recruitment process, please inform the hiring manager of any accommodations required.

Are you a hands-on, relationship-driven sales professional with a passion for hospitality and creating exceptional guest experiences? Do you thrive on guiding clients through their event journey, closing sales, and turning creative ideas into memorable events? The St. Marys Golf & Country Club is seeking an Event Experience Specialist to own our event sales pipeline and client planning journey across our four brands, including St. Marys Golf & Country Club, St. Marys Weddings, the Penrose Suites, and Social Thirty-One restaurant.
Why work for us?

Compensation: $54,000 per year base salary + Commission
A flexible and caring work environment
Health benefits available after 3 month waiting period
Discounts on golf, meals, overnight stays, apparel, and other team member perks
Professional development opportunities
Company events and parties
Position Overview: The Event Experience Specialist owns the event sales pipeline and the client planning journey from initial inquiry to final post-event debrief. This position drives revenue growth by converting prospects into clients across our core offerings, including weddings, stay & plays, golf tournaments, and other special events, while ensuring a seamless transition to the Operations team for flawless execution.
Employment: Full-Time, Temporary 15-month Contract (maternity leave)
Contract Dates: September 27, 2026 - December 31, 2027
Posting Type: Future Vacancy – anticipated start date of September 27, 2026
Working schedule: Full-Time, based on the needs of the organization and client availability, which includes weekdays, evenings and weekends.
Accountability Chart (The 5 Major Responsibilities):

Lead Conversion & Pipeline Management
Own the sales pipeline by managing leads, conducting venue tours, and leading consultations (weekdays, evenings, and weekends).
Create tailored quotes, negotiate terms, and secure signed contracts to meet or exceed revenue targets.

Revenue Optimization & Upselling
Maximize the value of every contract through strategic upselling and cross-selling (e.g., menu upgrades, dining reservations, rehearsal dinners, accommodations).

Client Relationship Ownership & Event Planning
Serve as the single, dedicated point of contact for clients, providing guidance, building trust, and coordinating wedding/event planning and design meetings.
Develop complete event plans, timelines, accurate invoices, and required documentation.

Cross-Functional Operations Hand-off
Bridge the gap between sales and execution by delivering clear, detailed event paperwork to the Operations teams.
Maintain open communication with external vendors and participate in post-event debriefs to continuously improve execution.

Community & Market Representation
Represent the venue at trade shows, networking functions, and industry events to build referrals and brand awareness.
Monitor competitor offerings and industry trends to keep our packages competitive.

Essential Job Functions & Day-to-Day Realities:

Conduct venue tours, client consultations, and planning meetings, including regular evening and weekend availability based on client needs and event schedules.
Build strong client relationships while serving as the primary point of contact throughout the sales and event planning process.
Prepare and maintain accurate contracts, event documentation, timelines, invoices, and planning materials.
Collaborate closely with internal departments and external vendors to ensure seamless communication and event execution.
Represent the organization at trade shows, networking events, open houses, and other promotional activities.
Scorecard & Measurables (How Success is Tracked)

Revenue Growth: Increase in sales revenue over time compared to targets and previous periods.
Lead Generation Metrics: Number of leads generated, lead quality, and conversion rates from leads to opportunities.
Sales Conversion Rates: Percentage of leads or prospects that convert into paying customers.
Client Satisfaction and Retention: Metrics such as client satisfaction surveys and client retention rates.
Invoicing Accuracy: Ensuring timely, accurate invoices with no discrepancies between services provided and billed amounts.
Role Requirements:

Completion of post-secondary education, ideally in Hospitality, Event Management, or Business.
A minimum of 2 years of proven experience in sales or event management.
Smart Serve Certification, or the ability and willingness to obtain certification upon hire.
Strong interpersonal and negotiation skills and a track record of meeting or exceeding sales targets.
Proficiency with CRM platforms, sales pipeline software, and Microsoft Office/Google Workspace.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Strong problem-solving skills.
Genuine passion for sales, client service and the drive to hunt for targets and create memorable experiences.
Ability to understand the fast-paced nature of event sales, the psychology of hospitality clients, and how detailed planning impacts back-of-house operations.
Ability to balance multiple events and clients simultaneously while managing competing priorities, changing deadlines, and frequent interruptions in a fast-paced hospitality environment.
Ability to act with integrity, professionalism, and confidentiality.
Ability to work schedule based on the needs of the organization and client availability, which includes weekdays, evenings, and weekends.
Accommodations are available upon request for candidates taking part in all aspects of the recruitment process, please inform the hiring manager of any accommodations required.
Interested in this opportunity? Please submit your resume and cover letter by the end of the day on August 21, 2026.
We thank you for your interest, however, only those candidates selected for the next steps in the hiring process will be contacted. AI will not be used to screen, assess or select applicants.