Manager of Legislative Services - Deputy Clerk

The Town of New Tecumseth is looking for a full-time Manager, Legislative Services-Deputy Clerk to join their rapidly growing team!

Why work with us?

Interested in a job with the Town of New Tecumseth? Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment.

The Town offers the following perquisites:

• Flexibility to work from home up to two (2) days per week
• employer paid health and dental benefit packages
• competitive salaries
• OMERS pension plan
• flexible work arrangements
• gym memberships at Town recreation centres
• professional development opportunities

Reporting to the Director, Administration Services/Clerk, this position manages the activities of the Administration Branch of the Clerks/Administration Services Department by managing the administration staff responsible for Records Management, Freedom of Information, Customer Service, Council Committees and Crossing Guards. This position assists the Clerk and, in their absence, performs the necessary statutory duties of the Municipal Clerk as defined in the Municipal Act and other acts of the Province of Ontario.

Responsibilities:

• Attend all Council and Committee of the Whole Meetings, Public Meetings and Working Sessions (typically every 2nd Monday , starting at 6pm), including Closed Sessions to record resolutions, decisions and proceedings, and provide procedural advice when required. Conduct follow up after the meetings.
• Ensure timely and accurate preparation of agendas, Mayor’s Notes, minutes and by-laws for Council, Committee of the whole regular, special and “closed” Meetings and Public Meetings with the use of the electronic agenda. Determine the content and prepare wording for recommendations for agendas based on predetermined policies and procedures.
• Responsible for ensuring all Freedom of Information requests and/or appeals are responded to in accordance with applicable legislation.
• Perform all Statutory duties as required including those of the Clerk in the Clerk’s absence and/or as delegated.
• Implement, maintain, and administer all electronic agenda/minute programs and process and provide training and assistance to new and existing staff as required.
• Act as Deputy Returning Officer in the administration and management of the Municipal Elections.
• Supervise and manage the front desk Customer Service operations and Crossing Guard services, including recruitment, performance, training and development of 4 full-time staff (Customer Service, Records Management, Legislative Assistant) and 3 casual part-time Customer Service Representatives, as well as 35 Crossing Guards.   
• In collaboration with the Director, develop Branch budgets and ensure the Branch performs within budget targets. 

Qualifications:

• Requires a Degree in Public or Business Administration or related field.
• Requires 5-7 years of experience in the Clerk’s Office of a municipality, including a minimum of 3 years of management/supervisory experience.
• Completion of the Municipal Administration Program/CMO designation is preferred.
• Experience in a Call-Centre environment would be an asset.
• Knowledge of customer service and/or -Call Centre environment, including handling cash, collecting money, balancing floats, deposits and EFT’s.
• Proficiency required in Microsoft Office, electronic agenda software, systems and processes and internet research. Experience with Great Plains and Perfect Mind would be considered an asset.
• Must have thorough knowledge of the workings of municipal government with a well-developed ability to interpret policies and regulations of the Municipal Act, Municipal Elections Act, MFIPPA, municipal by-laws, and other legislation relevant to the position. Requires a thorough understanding of election processes and systems.

The successful candidate must have the ability to align with established goals and objectives and is able to create/follow plans and processes accordingly, to deliver task and goal completion to a high standard. The successful candidate will provide clear direction and open communication with employees and address employee issues promptly, objectively and respectfully. The Town of New Tecumseth values progressive ideas and actions; the successful candidate will have proven ability to embrace change, be resourceful and to seek new ideas and creativity to maximize effectiveness to provide high quality citizen-centered services to our community.
    
Salary:  $97,179.90 - $121,456.27, plus full benefits and pension plan

Hours: Permanent Full-Time, 35 hours/week
    
To apply, please submit a cover letter, resume and copies of the required credentials (diploma, training, certificates, etc.) by August 16, 2022.

    
We thank you for your interest; however, only those selected for an interview will be contacted.
    
Please note: The Town of New Tecumseth has implemented a mandatory COVID-19 vaccination policy for all employees. All new hires are required to be fully vaccinated. Any questions regarding mandatory COVID-19 vaccination can be sent to Human Resources.  
    
Information collected will be used solely for the purpose of candidate selection, in accordance with the Municipal Freedom of Information & Protection of Privacy Act
    
The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.