Office Administrator & Bookkeeper

Join a dynamic team at St. Marys Golf & Country Club—an award-winning hospitality destination that’s home to more than just great golf. Our growing organization includes St. Marys Weddings, known for hosting unforgettable celebrations; Social Thirty-One, our vibrant restaurant and patio; and Penrose Suites, a boutique accommodations experience overlooking the course. Together, we’re committed to delivering genuine, end-to-end hospitality across every guest touchpoint—from tee times and tastings to weddings and weekend getaways.

Why work for us?

• $56,000 to $60,000 annually
• Incentive Bonus
• A flexible and caring work environment
• Health benefits and paid time off
• Participation in RRSP plan: 3% employee/company matching
• Discounts on golf, meals, overnight stays, apparel, and other team member perks
• Professional development opportunities
• Company events and parties

Position Overview: The Office Administrator & Bookkeeper serves as both the administrative backbone and financial coordinator. This full-time role splits focus between keeping the physical and digital office running efficiently and executing precise, day-to-day financial functions, including payroll, reconciliations, and tax compliance. Serving as a trusted resource for leadership, this individual ensures that our workplace is organized, our team is supported, and our financial data is accurate.

Employment: Full-Time, Permanent

Posting Type: Current Vacancy

Working schedule: Full-Time, Monday to Friday

Accountability Chart (The Major Responsibilities)

1. Financial Administration & Bookkeeping: Maintain daily and monthly reconciliations, prepare monthly GST/HST and corporate tax filings, and own the weekly and monthly updates of the financial scorecard.
2. Onboarding & Payroll Operations: Own the complete talent lifecycle from candidate tracking to payout; handle job postings, prepare offer letters, onboard new hires to the HRIS, and manage the full payroll lifecycle to ensure accurate, on-time employee compensation.
3. Office Management & Admin Support: Manage incoming communications, order office and uniform inventories, organize digital and financial filing, and keep the central workspace professional, organized, and welcoming.
4. Compliance, Health, Safety & Culture: Maintain audit-ready employee records, oversee health & safety compliance, track mandatory certifications, manage WSIB claims, and coordinate employee recognition milestones and team parties.

Essential Job Functions & Day-to-Day Realities:

Financial Administration & Bookkeeping

• Perform daily and monthly financial reconciliations across bank accounts and point-of-sale systems.
• Prepare and execute monthly GST/HST remittances and corporate tax obligations.
• Maintain and update internal financial scorecards to provide management and leadership with clear, data-driven visibility.

Onboarding & Payroll Operations

• Manage job postings, sourcing, and screening applicants.
• Prepare formal offer letters and track receipt, follow-up, and acceptance.
• Manage the full payroll lifecycle for all employees, ensuring accurate hours, deductions, benefits, and local compliance.
• Onboard all new hires into the HRIS and payroll software, maintaining data integrity and systems accuracy.

Office & Administration Support

• Manage incoming emails and physical mail, routing them to the correct departments.
• Order and maintain inventory for office supplies, kitchen amenities, and team uniforms.
• Keep common office areas tidy, professional, and welcoming for guests.
• Organize, digitize, and secure administrative and financial files to ensure easy retrieval and absolute confidentiality.

Compliance, Health, Safety & Culture

• Track mandatory safety training and industry certifications to ensure compliance with federal and provincial regulations.
• Manage WSIB claims from initial filing through to return-to-work tracking.
• Oversee health and safety responsibilities, including coordinating regular safety meetings, documenting workplace inspections, and supporting the implementation and continuous improvement of safety policies and procedures.
• Coordinate logistics for company events, internal communications, and employee recognition milestones (birthdays, anniversaries, retirements, and team parties).

Scorecard & Measurables (How Success is Tracked)

• Financial Accuracy & Filing Timeliness: Bank reconciliation accuracy and zero late penalties for monthly GST/HST, corporate tax submissions, and payroll source deductions.
• Onboarding & Payroll Precision: Turnaround time and data accuracy for employee setups, HRIS onboarding, and on-time payroll processing.
• Scorecard Maintenance: Financial and operational scorecards are updated on schedule.
• Compliance & Risk Management: Complete audit readiness for employee training certifications, health and safety logs, and WSIB incident-reporting windows.

Role Requirements:

• Ontario College Diploma or Certificate in Accounting, Bookkeeping, Business Administration, or a related discipline is required.
• Minimum 2 - 3 years of hands-on bookkeeping experience, specifically handling full-cycle payroll, monthly tax reconciliations, and general office tasks is required.
• Strong expertise inside Quickbooks accounting software, payroll systems, and cloud-based HRIS platforms. Proficient with Excel/Google Sheets.
• Demonstrates integrity, professionalism, and strict discretion with sensitive financial and personal data.
• Organized with a sharp eye for numerical detail and strong task-prioritization habits.
• Current Joint Health & Safety Committee (JHSC) and First Aid/CPR certifications are strong assets (or a willingness to obtain them upon hire).
• Clear criminal Record check
• Exceptional communication skills with a sharp eye for detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Strong problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Google Workspace and Microsoft Office Suite.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process, please inform the hiring manager of any accommodations required.

Interested in this opportunity? Please submit your resume, and cover letter by the end of the day on June 12, 2026.

We thank you for your interest, however, only those candidates selected for the next steps in the hiring process will be contacted. AI will not be used to screen, assess or select applicants.